25 10 14 Special Board Meeting Minutes

The Town of Oulu October 14, 2025 special board meeting was called to order at 6:30pm by Jonathan Hamilton, Chair.

Roll Call Members present: Jon Hamilton, Adam Mattson, Duane Reijo, Diana Reijo, Clerk, Marla Lahti, treasurer. Also present were Scott Weyandt, Weyandt Engineering, Trisha Evans and Jane Darwin.

Award Airport Road LRIP Reconstruction Project Bid

Discussion was held on bids received for the Airport Road LRIP Reconstruction Project. Jon Hamilton, Chair conducted reference checks on the bidders to ensure they met the necessary qualifications and standards for the project. Motion by Reijo, second by Mattson to award the bid to Sipsas Excavating joint venture with Olson Bros., as the lowest responsible bidder. Motion carried unanimously by voice vote. Motion by Reijo, second by Mattson to amend the motion to designate Sipsas Excavating as the primary contractor. Motion carried unanimously by voice vote.

Meeting Date

• Pre-Construction Meeting – Monday, October 20, 2025 – 4:30pm

• Budget Meeting – Saturday, November 8, 2025 – 8:30am

Adjournment

Motion by Mattson, second by Reijo to adjourn. Meeting adjourned at 7:30pm.

Respectfully Submitted,

Diana Reijo, Clerk