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23 03 08 Regular Board Meeting Minutes

Updated: Mar 30, 2023


The March 8, 2023 Town of Oulu regular board meeting was called to order by Jonathan Hamilton, Chair at 6:47 p.m. at the Town Hall.


Roll Call: Members present: Jon Hamilton, Ed Burhans, Tim Ciembronowicz, Diana Reijo, clerk, and Marjorie Lahti, treasurer. Town employee: Mike Davidson


Approval of Agenda: Motion by Ciembronowicz, second by Burhans to approve the agenda as printed and posted. Motion carried unanimously by voice vote.


Consent Agenda:

  • Approve general fund vouchers 13849-13882, ACH 571-574

  • Minutes of the February 8, 2023 regular board meeting and March 1, 2023 Policy & Procedures Committee Meeting

Motion by Ciembronowicz, second by Burhans to approve the consent agenda as presented. Motion carried unanimously by voice vote.


Treasurer’s Report: – General/ARPA – $192,330.50 Tax Account $101,586.45


Community Groups:

Bonnie Nelson – Age of employee to work at the landfill


Plan Commission Report: Fred Strand


Special Use Permit Application:

  •  Owners: Kyle & Marcia Karshbaum

  •  5.06-acre parcel located in NW1⁄4 NW1⁄4 Section 25

  •  Residence in a parcel is zoned Agriculture 1

Findings:

  •  The application was incomplete. It did not include a parcel map showing the location of the proposed residence with setback distances from the property lines or the location of the well and septic.

  •  The application included setback distances from the property lines.

  •  Parcel size is 5.06 acres

  •  Parcel is zoned Agricultural 1

  •  Parcel Future Land Use Class is Agricultural Core which allows for 1 building complex per 35 acres

  •  This parcel was legally created after the Town’s Comprehensive Plan was adopted.

  •  The next time the Comprehensive Plan is revised that the Future Land Use designation for this parcel should be change to Rural-Moderate Residential which allows for 1 building complex per 5 acres.

  •  The Special Use Permit application for a residence on this parcel is consistent with the zoning district and with a future change of the Land Use Classification Rural-Moderate Residential for this parcel.

Plan Commission Recommendation:

  •  Approve the Special Use Permit application with the following conditions as supported by the Findings.

Conditions:

  • No change in the project construction type (new construction, mobile house, manufactured house, recreational vehicle) is allowed without review by the Town Plan Commission and approval of the Town Board.

  • As per the Town’s Comprehensive Plan the exterior of the structure from the base of the manufactured house to the ground level must be enclosed within 1 year of the placement of the manufactured house.

  • The camper/trailer unit that is currently on the property may not be used as a second residence.

  • The Town may periodically review the Special Use Permit to assure compliance with the permit conditions and the Town’s Comprehensive Plan.

  • The next time the Comprehensive Plan is revised the Future Land Use Classification for this parcel should be changed to Rural-Moderate Residential.

New Business:

Kyle & Marcia Karshbaum Special Use Request:

Motion by Ciembronowicz, second by Burhans to approve Kyle and Marcia Karshbaum’s Special Use Request for a Manufactured Home in an Agricultural-1 Zoning District as based on the Plan Commission’s recommendation with the following conditions as supported by the Findings:

  •  No change in the project construction type (new construction, mobile house, manufactured house, recreational vehicle) is allowed without review by the Town Plan Commission and approval of the Town Board.

  •  As per the Town’s Comprehensive Plan the exterior of the structure from the base of the manufactured house to the ground level must be enclosed within 1 year of the placement of the manufactured house.

  •  The camper/trailer unit that is currently on the property may not be used as a second residence.

  •  The Town may periodically review the Special Use Permit to assure compliance with the permit conditions and the Town’s Comprehensive Plan.

  •  The next time the Comprehensive Plan is revised the Future Land Use Classification for this parcel should be changed to Rural-Moderate Residential.

Motion carried unanimously by voice vote.


Express Voting Machine:

Motion by Ciembronowicz, second by Burhans to purchase an Express Voting Machine. Motion carried unanimously by voice vote.


Scrap Metal Recycling Proposals:

The Town Board discussed the feedback from proposals for scrap metal at the landfill. Discussed container with a door opening at the end. Tabled until additional information is obtained.


Outhouses for Park Proposals:

Four proposals were received. Proposals ranged from $950 to $4,808 for six months. Motion by Ciembronowicz, second by Burhans to accept Iron River Septic’s proposal. Motion carried unanimously by voice vote.


Northwest Regional Planning Commission Proposal:

Fred Strand, Plan Commission Chair, was present to update the Board on the Plan Commission’s recommendation of the Town’s Comprehensive Plan. The Plan Commission recommended the Town partner with Bayfield County and contract with Northwest Regional Planning Commission (NWRPC). The Plan Commission approved a work plan that outlines the work that will be done by the Plan Commission, and the work to be done by a contract with NWRPC. This agenda item is tabled until a formal proposal from NWRPC is received.


Electricity at Landfill Site:

Discussion was held on installing electricity and WI-FI at the landfill for security cameras. Estimate for installation was approximately $5,900 with approximately $200 monthly utility fee. Other options will be explored before a decision is made.


BIL Grant Projects:

Discussion held on which of four roads to submit for the BIL grant. Motion by Burhans, second by Ciembronowicz to submit an application for County Line Road. Motion carried unanimously by voice vote. Chairman Hamilton will submit the grant application prior to March 24, 2023.


Road/Park Report:

  •  Rolling back snowbanks

  •  Scraping water off the roads

  •  Have a lot of equipment breakdown – including town pickup out of commission

  •  Keeping up with snowplowing

Set Dates for Next Meeting/s:

  •  April 12, 2023 - Regular board meeting, 6:45 p.m., bills will be reviewed at 6:30 p.m.

  •  April 18, 2023 - Annual meeting, 7:00 p.m.

Adjournment:

Motion by Ciembronowicz, second by Burhans to adjourn. Meeting adjourned at 7:50 p.m.


Respectfully Submitted,

Diana Reijo, Clerk

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