26 08 12 Regular Board Meeting Minutes
The August 12, 2026 Town of Oulu regular board meeting was called to order by Jonathan Hamilton, Chair at 6:45 pm at the Town Hall.
Roll Call
Members present: Jon Hamilton, Adam Mattson, Duane Reijo, Diana Reijo (Clerk), and Marla Lahti (Treasurer). Absent: None. Town employee/s Michael Davidson, Jeremy Gordon.
Approval of Agenda
Motion by Reijo, second by Mattson to approve the agenda as printed and posted. Motion carried unanimously by voice vote.
Consent Agenda
Approve general fund vouchers 15261-15278 & 15259-15265, ACH 930-941
July 8, 2026 Regular Board Meeting
Motion by Reijo, second by Mattson to approve the consent agenda. Motion carried unanimously by voice vote.
Treasurer’s Report
General $ 64,057.32 and Tax Account $ 109,617.05
Chairman’s Report
Park and Cemetery
Mowing and clean up, as needed
Roads/Garage
Grading continuing as summer progresses
Boom mowing on going
Brushed around bridge abutments
Scrap iron hauled to Chicago Iron
Equipment and facility maintenance
Other
On-going weekly meetings with GC and engineer attended to get updates on progress and plan for the week on Airport Road project.
Airport Road community updates sent weekly or more often as needed
Contacted handicapped ramp providers. Both said the requirements we were given were in error. They provided links to handicapped voting requirements. We are well within spec according to the checklist on the website.
Community Groups as Pre-Registered
Rudy Listing – Airport Road progress and completion estimate
New Business
Resolution Establishing a De Minimis Property Tax Overpayment Refund Policy
Motion by Mattson, second by Reijo to adopt Resolution 26-02 Establishing a De Minimis Property Tax Overpayment Refund Policy:
Resolution 26-02
WHEREAS, The Town Board of the Town of Oulu is responsible for the efficient administration of the Town's financial affairs; and
WHEREAS, the processing and issuance of refund checks for very small property tax overpayments results in administrative costs that frequently exceed the amount of the refund; and
WHEREAS, The Town Board finds that establishing a reasonable de minimis threshold for refunding property tax overpayments promotes fiscal responsibility and administrative efficiency, provided such policy is consistent with Wisconsin law;
NOW, THEREFORE, BE IT RESOLVED that:
De Minimis Refund Threshold. Property tax overpayments of less than five dollars ($5.00) shall not be refunded unless otherwise required by applicable Wisconsin law or upon direction of the Town Board.
Disposition of Funds. Any unrefunded overpayments retained under this policy shall be deposited into the Town's general fund or other fund as required by law.
Larger Overpayments. Property tax overpayments of $5.00 or more shall be refunded in accordance with applicable Wisconsin statutes and Town procedures.
Compliance with Law. This Resolution shall be administered and interpreted in a manner consistent with all applicable provisions of Wisconsin law. If any provision of this Resolution is determined to conflict with state law, the applicable state law shall control.
Effective Date. This Resolution shall take effect upon adoption and shall apply to all property tax col-lections occurring on or after August 12, 2026,
Motion carried unanimously by voice vote.
Loan Financing
Motion by Mattson, second by Reijo to secure a one-year loan extension with Security State Bank in the amount of $90,000 at an interest rate of 5.35% for the purpose of refinancing highway equipment. The loan commenced on August 13, 2026, and will mature on August 13, 2027. Motion carried unani-mously by voice vote.
Snowplowing Contract
Motion by Reijo, second by Mattson to approve the contract as presented. Fees are set at $150 per driveway if paid by October 31st and $175 beginning November 1st. Motion carried by unanimously by voice vote.
Propane Proposals
Two proposals were received. Ferrell Gas $1.395/gallon and Midland Services $1.54/gallon. The town receives an annual dividend patronage of approximately $900–$1,000. Motion by Mattson, second by Mattson to accept the Midland Services proposal of $1.54/gallon for 3500 gallons. Motion carried unanimously by voice vote.
Correspondence
WI Dept. of Natural Resources – Managed Forest Law Transfer Order – Grant McDonough & Kyle Pedersen – 80 acres – 48N-09W-12
Set Dates for Next Meeting/s
September 9, 2026 – Regular Board Meeting 6:45 pm. Bills will be reviewed at 6:30pm
Adjournment
Motion by Mattson, second by Reijo to adjourn. Meeting adjourned at 7:07pm.
Respectfully Submitted,
Diana Reijo, Clerk