The August 14, 2024 Town of Oulu regular board meeting was called to order by Jonathan Hamilton, Chair at 6:45pm at the Town Hall.
Roll Call: Members present: Jon Hamilton, Ed Burhans, Adam Mattson, Diana Reijo, clerk, and Margie Lahti, treasurer. Town employee/s: Jeremy Gordon and Michael Davidson.
Approval of Agenda: Motion by Mattson, second by Burhans to approve the agenda as printed and posted. Motion carried unanimously by voice vote.
Consent Agenda:
Approve general fund vouchers 14769-14794 ACH 661-670
Minutes of the July 10, 2024 Regular Board Meeting, July 24, 2024 Special Board meeting and July 24, 2024 Budget committee Meeting.
Motion by Mattson, second by Burhans to approve the consent agenda as presented. Motion carried
unanimously by voice vote.
Treasurer’s Report: General/ARPA/Park Donations – $217,244.60 Tax $ 2806.58
Chairman’s Report:
Park Update
Park lawn and trails have been mowed and routine maintenance performed
Refrigerator has been shut off, locks will be replaced
Road Maintenance
Culvert on Wallin Road was R&R’d
Sand traps on Range Line Road were fixed
Grading and repairs on-going
6-20-foot culvert inventory has been completed. Submission will be done sometime this next month
Routine maintenance on equipment as scheduled
Culverts on Airport Road were marked for estimating a purposes for R&R
Meeting was held on North Hissa Road on August 13th with Keith Olson and Excel Energy and town to clarify where power poles are located and how ditch work can be completed with minimal impact to pole placement and still complete the ditching as close to specs as possible.
Community Groups:
No community groups registered at this time.
New Business:
Installation of Culverts on Airport Road Bids:
Three bids received:
Tyler’s Excavating: Alternate 1 HDPE Dual Wall Pipes - $15,100; Alternate 2 RCP Pipes, All Joints Tied - $18,300. Quote did not include culverts.
Sipsas Excavating: Alternate 1 HDPE Dual Wall Pipes - $67,601; Alternate 2 RCP Pipes, All Joints Tied - $74,240.
Olson Bros. Contractors: Alternate 1 HDPE Dual Wall Pipes - $26,357.62; Alternate 2 RCP Pipes, All Joints Tied - $40,746.92
Motion by Mattson, second by Burhans to award the bid to Olson Bros. Discussion followed. Motion by Mattson second by Burhans to amend the motion to read award the bid to Olson Bros. Alternate 1 for $26,357.62. Motion carried unanimously by voice vote.
North Hissa Road:
A meeting was held with Olson Bros. and Xcel Energy to discuss the status of the utility poles in the town’s right-of-way. Olson Bros. is waiting to hear from Xcel Energy before they can proceed.
Park Proposal:
Quote for the building has not been received. Tabled
Sanitary Permit:
Tabled.
Fireworks Permit:
Discussion was held regarding firework permits. Permit will be revised/updated at a policy/procedure committee meeting.
Snowplowing Fees:
Motion by Mattson, second by Burhans to approve the snowplowing fees and regulations as present-ed, $150 if paid by October 31st and $175 beginning November 1st. Motion carried unanimously by voice vote.
Midland Services Contract:
Motion by Mattson, second by Burhans to approve the pre-buy propane contract as presented (3,000 gallons at $1.45/gallon). Motion carried unanimously by voice vote.
Correspondence:
Bayfield County Planning & Zoning Department – Amendatory Ordinance 2024-09 – Creating Section 13-1-35 (Short Term Rentals) and Amending Sections 13-1-4(a) (Definitions) and13-1-62(a) (Classification of Uses)
Bayfield County Planning & Zoning Department – Adoption of Bayfield County Amendatory Ordinance 2024-06
Population - 562
Set Dates for Next Meeting/s:
September 11, 2024 – Regular Board meeting – 6:45pm, bills reviewed at 6:30pm
Closed Session:
Motion by Mattson, second by Burhans to adjourn to closed session per Wisconsin Statutes 19.85(1) (c) at 7:24 pm to discuss employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility. Roll call vote: Yes: Burhans, Hamilton, Mattson. No: None. Abstain: None. Motion carried unanimously by roll call vote.
Adjournment:
Motion by Burhans, second by Mattson to adjourn. Meeting adjourned.
Respectfully Submitted,
Diana Reijo, Clerk
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