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23 11 08 Regular Board Meeting Minutes

The November 8, 2023 Town of Oulu regular board meeting was called to order by Jonathan Hamilton, Chair at 6:57 p.m. at the Town Hall.

Roll Call: Members present: Jon Hamilton, Ed Burhans, Adam Mattson, Diana Reijo, clerk, and Margie Lahti, treasurer. Town employee/s: Mike Davidson and Jeremy Gordon.


Approval of Agenda: Motion by Burhans, second by Mattson to approve the agenda as printed and posted. Motion carried unanimously by voice vote.

Consent Agenda:

  • Approve general fund vouchers 14059-14078 ACH 603-607

  • October 11, 2023 Regular Board Meeting

Motion by Mattson, second by Burhans to approve the consent agenda as presented. Motion carried unanimously by voice vote.


Treasurer’s Report: General/ARPA/Park Donations – $258,064.04 Tax $ 1,673.48


Chairman’s Report:

  • Park/Cemetery/Town Hall Update:

    • Park well pump electrical fittings have been repaired

    • Town hall door replacement has been completed

    • Loose and leaking gas pipe on heater was found and repaired

  • Road Maintenance:

    • County Line – driveway culvert was replaced as part of reconstruction of road

    • Continued laying gravel and grading on town roads. Korpi, North Muskeg, Eastview east of Air-port Road and Hollander were graded

    • Sand traps on Eastview Road have been dug out and repaired, one left to do

    • Shoulder gravel repairs are on-going

    • Cracks under bridges have been caulked

    • Missing road signs and dead-end signs have been put up

    • Spare culverts were ordered and delivered

    • On-going winterizing equipment and maintenance

    • Repair work on dump truck has been completed

    • Pick-up truck hub work is in progress

    • Tires on road grader were replaced

    • New plow delivery scheduled for November 9th

    • Continued work on LRIP grant, signed paperwork was sent to Emmer Shields for review

    • BIL grant has been resubmitted for Oulu Rock Road rebuild

    • Follow-up with DNR on Oulu Pioneer Road grant indicates it’s in process

    • Muskeg road grant is waiting on DNR contact with County and State agencies

    • Bayfield County Sheriff’s Department contacted regarding housing issue on Boulevard Road

Community Groups:

No community groups registered at this time.


Plan Commission Report: Fred Strand

Special Use Permit application:

  • 40-acre parcel in the SW1/4 NW1/4 Section 36; 6100 Lauste Road

  • Allow conversion of an existing milk house into a short term rental

  • Tax ID parcel number is 27330

  • Parcel is zoned Agriculture 1

  • Owners: Jonathan and Kimberly Hamilton

Findings:

  • Parcel Future Land Use Class is Agricultural Core which allows the maximum density of 1 building unit complex per 35 acres.

  • The Town’s Comprehensive Plan does not address short term rentals.

  • The Special Use Permit application to convert an existing milk house into a Short Term Rental is consistent with the zoning classification of this parcel and does not conflict with the Town’s Comprehensive Plan or the Future Land Use Class for the parcel.

  • The owners will also have to obtain a short term rental permit from the Bayfield County Health Department


Plan Commission Recommendation:

  • Approve the Special Use Permit application with the following conditions as supported by the Findings.

  • Conditions:

    • No change in the permit application proposal is allowed without review by the Town Plan Commission and approval of the Town Board.

    • The owners also have to obtain a short term rental permit from the Bayfield County Health Department and any other required County permits

    • The Town may periodically review the Special Use Permit to assure compliance with the permit conditions and the Town’s Comprehensive Plan.

New Business:

Jonathan & Kimberly Hamilton Special Use Request to Convert Milkhouse into a Short-Term Rental:

Motion by Mattson second by Burhans to approve the Special Use Request as supported by the find-ings and three conditions. Abstain: Hamilton. Motion carried unanimously by voice vote.


Adopt the Comprehensive Plan Update:

Motion by Mattson, second by Burhans to adopt the Comprehensive Plan Update as presented. Mo-tion carried unanimously by voice vote.


2023-01 Ordinance to Adopt the Town of Oulu Comprehensive Plan Update:

Motion by Mattson, second by Burhans to adopt Ordinance 2023-01 Town of Oulu Comprehensive Plan Update as presented. Yes: Burhans, Hamilton, Mattson. No: None. Abstain: None. Motion car-ried by roll call vote.


SIMPLE IRA for Employee/s:

Motion by Burhans, second by Hamilton to approve a matching contribution to each eligible employee’s

SIMPLE equal to the employee’s salary reduction contribution up to a limit of 3% of the employee’s wage

towards a SIMPLE IRA for next year (2024). Motion carried unanimously by voice vote.


Treasurer’s Bonding:

Motion by Burhans, second by Mattson to purchase a tax bond for Marjorie Lahti, town treasurer to the

Bayfield County Treasurer in the amount of the state and county taxes apportioned to the Town of Ou-lu.

Motion carried unanimously by voice vote.


Managed Forest Law – Transfer Order from Robert Rautio to Jacob Rautio:

The information on the Order is accurate so no action will be taken.


Correspondence:

  • Center – Final Estimate Population, January 1, 2023 – 560

  • Services Bayfield County Board – Amendatory Ordinance No. 2023-14 –Section 1-1-16, of the Code of Ordinances

Set Dates for Next Meeting/s:

November 12, 2023 - Budget Workshop Meeting – 6 p.m. at the town hall

December 6, 2023 – Public Hearing beginning at 6:30 p.m. at the town hall

December 6, 2023 – Special Meeting of the Electors following adjournment of the Public Hearing

December 6, 2023 - Regular Board meeting following adjournment of the Special Meeting of the Electors


Adjournment:

Motion by Hamilton to adjourn. Meeting adjourned at 7:20 p.m.


Respectfully Submitted,

Diana Reijo, Clerk


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